How to Move Outlook PST File to PDF Manually?

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If you wish to transfer an Outlook PST file to a PDF and you use Outlook or have PST files, this guide will help. Then, this platform is ideal for helping you solve the problem of saving an Outlook data file as a PDF. This blog provides an alternate option that allows you to migrate all of your Outlook data to PDF at once, as well as a manual way that helps you save individual Outlook emails to PDF one at a time.

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An Overview of PDF and Outlook

The most widely used email client is Outlook, which is used by nearly everyone. since it is an extremely useful feature of Microsoft Office that any computer user can utilize. Microsoft occasionally adds new features to Outlook through updates. Outlook allows all data (inbox, draft, outbox, received items, deleted items, etc.) to be stored in PST file extensions.

Conversely, PDF is a universally recognized document file format that is utilized wherever documents need to be shown. The Adobe Reader document file format that is free to use is called PDF. Many devices, including computers, laptops, desktop computers, mobile devices, etc., and operating systems, including Mac, Windows, Android, Linux, etc., can open PDF files. To secure documents, PDF files also provide password security for both users and owners. It is utilized everywhere to show documents, including offices, hospitals, schools, and institutions of government.

Therefore, the user may need to save an Outlook data file to Adobe PDF. Users are now asking how to convert an Outlook PST file to a PDF. Moving Outlook data into PDF can be done manually or with another method.

Manual Technique – Convert Outlook Data Files to Adobe PDF

  1. You can use the Outlook to PDF direct migration method if you have a PST file and wish to save a few of its selected emails in PDF format. However, you must import the PST file into Outlook before you can save emails in PDF.
  2. Install and set up Outlook using any login credentials.
  3. then select the File Menu’s “open & export” option.
  4. Select the option to open an Outlook data file (.pst).
  5. Open the PST file you saved in Outlook.
  6. Next, examine the data in your imported PST file in Outlook.
  7. Select any email to save as a PDF file.
  8. Proceed to the File Menu >> Print menu now.
  9. Select ‘Microsoft Print to PDF’ from the menu.
  10. Proceed with the print options from Microsoft Print to PDF after that.
  11. Select the “Save attached files” option; however, this option is only functional if your printer is set to default.
  12. After selecting the place for saving, press the “Ok” button.

Cons of Using the Manual Technique

  1. You should be aware of the manual method’s limitations before attempting to follow it.
  2. It is an extremely time-consuming and drawn-out process.
  3. It is limited to a few emails because it can only save one email at a time.
  4. If your printer is not set as your default printer, Outlook emails with attachments cannot be saved to PDF format.
  5. It occasionally doesn’t deliver a precise migration result.
  6. Installing Outlook is necessary to complete it.

Alternative Methods for Moving Outlook PST Files to PDF

You can also use the DataVare PST to PDF Converter to convert an Outlook PST file to a PDF. This tool allows you to easily save several Outlook PST files to a PDF at once. It’s easy to use and allows you to instantly save customized Outlook data as a PDF. It offers the ability to save customized Outlook data and orphan PST files directly into PDF files, including attachments, formatting, photos, hyperlinks, and metadata. Both technical and non-technical individuals will find it straightforward to utilize.

To transfer Outlook PST files to PDF documents, download the intelligent PST to PDF program conversion. It offers a free demo version that allows you to transfer 25 emails for free from Outlook PST to PDF format. To ensure that you have no questions about how to save an Outlook data file to a PDF, you can test out both of the well-outlined solutions without any expense.

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